Creating Groups

Create a group for a class project, a club, or just for an interest. As an owner or manager of a group, you will be able to:

  • Invite members to your group.
  • Choose who can join and send messages to your group.
  • Moderate new group members and messages.
  • Designate group members as group managers or owners.

Getting Started

Create a Group and Add Members 

Create a Group

To create a Google Group, do the following:

  1. From your Groups homepage, click on the New group button.

  2. Enter the group's general information:
    • Group name: Your group may be viewed by others, please be clear and professional with your choice of group name.
    • Group e-mail address: This is the e-mail address that group members will use to send messages to each other. You group's web address is generated based on this e-mail address.
    • Group description: The description helps people browsing the Groups directory to quickly determine your group's purpose.
  3. Select a group type:
    • E-mail list: Are designed for members to communicate with each other using a single group e-mail address (e.g., math101-group@unlv.nevada.edu).
    • Web forum: Are designed for members to communicate with each other through the group's webpage.
    • Q & A forum: Are designed for members to post their own questions and to answer each other's questions. 
    • Collaborative inbox: Are designed to let members track, manage, and resolve topics posted to the group.
  4. Select the group's basic permissions:
    • View topics: Choose who can read your group's posts. By default, any Rebelmail users can view topics posted to your group.
    • Post: Choose who can post messages to your group. By default, any Rebelmail users can post message to your group.
    • Join the group: Choose who can join your group: By default, any Rebelmail users can join your group.
  5. Click Create Group

After You Have Created Your Group

  • You can start inviting people to join your group. 
  • As the group owner, you can customize your group's access settings, promote other members to an owner or a manager, and add new members to your group.
  • Members can add a topic and start posting.

Add Rebelmail Members to Your Group

You can add or invite members to your group by using one of the following methods:

Add Members Directly to Your Group

Members added using this method can immediately participate in group discussions without the need to accept an invitation. To add members directly to your group:

  1. From your group's webpage, click on the Manage button.
  2. From the left sidebar, click on Direct add members.
  3. Enter one or more e-mail addresses to add as members.
  4. Enter a welcome message to welcome your new members.
  5. Select a default e-mail subscription option for your new members. Members can update their subscription options later from their own accounts.
  6. Click Add to add the members immediately to your group.  

Invite Members to Join Your Group via E-mail

Members added using this method will receive an e-mail invitation with your group's name, description, e-mail address, and invitation message. Before they can participate in group discussions, they must accept the invitation to join your group. To invite members to your group:

  1. From your group's webpage, click on the Manage button.
  2. From the left sidebar, click on Invite members.
  3. Enter one or more e-mail addresses to add as members.
  4. Enter an invitation message.
  5. Click Send invites to send the invitation.  As soon as they accept the invitation, they will be added to the group.

Add Non-Rebelmail Members to Your Group

Before members with external addresses (e.g., Hotmail, Yahoo, Gmail, etc.) can be added to a group, the group owners or managers must first enable that option. Keep in mind that group members with an external e-mail address will not be able access the group's webpage or manage their e-mail delivery options, and will be limited to posting and reading group messages via e-mail. To allow and add external addresses to your group, do the following:

  1. From your group's webpage, click on the Gear icon and select Group settings.
  2. From the left sidebar, click on Setting then New members.
  3. Check the box next to Allow new users not in unlv.nevada.edu.

  4. Click Saves. Now you can add Non-Rebelmail members directly to your group.

Customize Your Group  

Hide Your Group from the UNLV Groups Directory

All newly created groups are automatically added to the UNLV Groups Directory. Group owners and managers can choose to keep their groups hidden from the UNLV Groups Directory by doing the following:

  1. From your group's webpage, click on the Gear icon and select Groups settings.
  2. From the left sidebar, click on Information then Directory.
  3. Uncheck List this group in the directory.

  4. Click Save.

Moderate Messages Sent to Your Group

As a group owner or manager, you can choose to review messages sent to your groups before they are posted. By default, all messages sent to your group are not moderated and are delivered directly to its members. Group owners and managers can enable message moderation for their group by doing the following:

  1. From your group's webpage, click on the Gear icon and select Groups settings.
  2. From the left sidebar, click on Settings then Moderation.
  3. Under Moderate messages, check one of the following:
    • Moderate all messages to the group: All Messages sent to the group must be approved before they are delivered. 
    • Moderate messages from new members of the group: Messages sent to the group from new members must be approved before they are delivered.
    • Moderate messages from non-members of the group: Messages sent to the group from non-members must be approved before they are delivered. 
  4. After you have made your choice, click Save.

Moderate Pending Messages

After you have enabled message moderation, you will need to approve incoming messages before they are sent to the group. Group owners and managers can approve or reject pending messages by doing the following:

  1. From your group's webpage, click on the Gear icon and select Manage messages.
  2. Click on each message to view the full content.
  3. After you have reviewed the messages, select one or more messages and choose from the following actions:


    • Post: Post the message to the group. 
    • Post and always allow future messages from author(s): Post the message to the group and automatically approve future messages from the author(s).
    • Remove: Not send the message and remove it from the pending messages list. 
    • Report Spam and ban author(s) from this forum: Not send the message and ban the author from the group. 

Add a Footer in Your Group's Messages

You can add a message footer to all messages sent to the group by doing the following:

  1. From your group's webpage, click on the Gear icon and select Group settings.
  2. From the left sidebar, click on Settings then Email options.
  3. Under Email footer, select the following from the drop-down menu:
    • No e-mail footer: No footer will be added to messages sent to your group.
    • Use the default footer: The default footer will be added to all messages sent to the group.
    • Make a custom footer: Enter your own footer to be added to all messages sent to the group.
  4. Click Save.

Change Who E-mail Replies are Sent to

The Post Replies option refers to the To: field that is set when a message is sent via Rebelmail. Group owners and managers can change who the replies go to by doing the following:

  1. From your group's webpage, click on the Gear icon and select Group settings.
  2. From the left sidebar, click on Settings then Email option.
  3. Under Post replies, choose who the replies are sent to from one of the following options:
    • To the entire group: Click Reply or Reply to all to send the message to the whole group.
    • To the author of the message only: Click Reply to send the message to the author of the message, or click Reply to all to send it to the whole group.
    • To the owners of the group: Click Reply to send the message to the owners of the group, or click Reply to all to send it to the whole group.
    • To the managers of the group: Click Reply to send the message to the managers of the group, or click Reply to all to send it to the whole group.
    • Users decide where their replies are sent: Click Reply to send the message to the author, or click Reply to all to send it to the whole group.
    • Use a custom address to send replies to: Click Reply to send the message to a custom address, or click Reply to all to send it to the whole group.
  4. Click Save.

Note: The options above only apply to replies via e-mail. When you use the Reply link from your group's online discussion forum, the reply will always be sent to the entire group. Click Reply to author if you wish to reply only to the author of the message.

Delete Your Group

Only group owners can delete their groups. Keep in mind that group deletion is permanent, and all posts and documents will no longer be recoverable. If you no longer wish to be the owner of the group, an alternative would be to reassign the ownership role to another member and unsubscribe from the group. To delete your group, do the following:

  1. From your group's webpage, click on the Gear icon and select Group settings.
  2. From the left sidebar, click on Information then Advanced.
  3. Enter the reason why you are removing your group (optional).
  4. Click on the Delete this group button.
  5. Click on the Delete Group button to confirm.

Manage Your Group Members 

Make Someone an Owner or Manager of Your Group

Members of a group are assigned to one of the following three roles:

  • Regular Member: Can send messages to the group and access the group's webpage.
  • Manager: Can approve posts, invite new members, create managers, and change the group's management settings.
  • Owner: In addition to everything a group manager can do, an owner can create co-owner, transfer ownership to another user, and delete the group.

Group owners and managers can change a group member's assigned role by doing the following:

    1. From your group's webpage, click on the Manage button to view a list of all your members.

    2. Locate the user you wish to update and check the box next to his/her display name.
    3. Click on the Actions button, and select Add to role to choose a new role.

Moderate Pending Members in a Membership-Restricted Group

In a membership-restricted group, pending members must gain the group owner or manager's approval before they can become members. As an owner or manager of a moderated-membership group, you can approve or deny pending members by doing the following:

  1. From your group's webpage, click on the Gear icon and select Groups settings.
  2. From the left sidebar, click Members then Join requests.
  3. A list of pending members appears. Check the box next to the pending members and click on either Approve applicant or Reject applicant.

Remove Members from Your Group

Group owners and managers can remove members from their group at any time by doing the following:

    1. From your group's webpage, click on the Manage button to view a list of all your members.

    2. Locate the user you wish to remove and check the box next to his/her display name.
    3. Click on the Actions button, and select Remove from group to remove the member from your group.

To learn more about Google Groups, please visit the Google Groups help page.